As a business owner you have more important things to worry about such as day to day operations of your business in order to bring in revenue than trying to keep track of your own books. Sam Tax & Multi-Services can take care of your books for you, so you can get back to the job of running your business and generating profits.
We believe the role of a bookkeeper is to maintain the financial records for your business by recording transactions on a daily basis. Sam Tax & Multi-Services does this by performing the following tasks and assuming the following responsibilities:
- Making journal entries for all receipts, payments, and other financial transactions.
- Filing source documents for all journal entries recorded.
- Posting journal entries to ledger accounts.
- Preparing trial balances.
- Performing bank reconciliations.
- Preparing cash flow statements.
- Preparing financial reports.
- Depositing money received by your company.
- Issuing invoices for money that is owed to your company.
- Paying accounts on behalf of your company
- Performing payroll administration duties.
- Filing tax returns.
- Reconcile your bank account.
- Generate an income statement.
- Generate a balance sheet.
- Clean up your general ledger.
- Provide unlimited consultations.
- Performing other duties as required.
These tasks form the solid foundation of your small business accounting system. We know there is no one size fits all, you can customize the package of services you receive by adding payroll, tax planning, tax preparation, or any of our other services that you are interested in.
Reconciling your business checking account each month allow us to keep your bank account, accounting, and taxes up-to-date.
Having us reconcile your account each month allows you to:
- Identify lost checks, lost deposits and unauthorized banking transactions.
Detect and prevent excess/unjustified bank charges and ensures transactions are posted correctly by your bank.
- Detect and prevent embezzlement of funds from within your company.
- Know how your business is doing? You can’t really know unless all accounts are reconciled and properly accounted for on your financial statement.
- Manage your cash more effectively. Proper management of funds not only saves money, it makes money for you.
- Protect yourself and your business. By timely reconciling and promptly objecting to your bank about any unauthorized, fraudulent or forged checks presented to your bank and paid by that bank, you can relieve your company of responsibility for the shortfall and transfer the risk to the bank. This reason to reconcile alone should be enough. Crime exists and people do commit frauds against small businesses.
- Sleep Better. You will sleep more peacefully at night knowing your bank accounts are reconciled, in balance and that all escrow funds, accounts, checks and disbursed funds are properly accounted for.
An income statement, otherwise known as a profit and loss statement, basically adds an itemized list of all your revenues and subtracts an itemized list of all your expenses to come up with a profit or loss for the calculated period and frequency.
An income statement allows you to:
- Track revenues and expenses so that you can determine the operating performance of your business.
- Determine what areas of your business are over-budget or under-budget.
- Identify specific items that are causing unexpected expenditures. Like phone, fax, mail, or supply expenses.
- Track dramatic increases in product returns or cost of goods sold as a percentage of sales.
- Determine your income tax liability.
A balance sheet gives you a snapshot of your business’ financial condition at a specific moment in time.
A balance sheet helps you:
- Quickly get a handle on the financial strength and capabilities of your business.
- Identify and analyze trends, particularly in the area of receivables and payables. For example, if your receivables cycle is lengthening, maybe you can collect your receivables more aggressively.
- Determine if your business is in a position to expand.
- Determine if your business can easily handle the normal financial stress and flows of revenues and expenses.
- Determine if you need to take immediate steps to bolster cash reserves.
- Determine if your business has been slowing down payables to forestall an inevitable cash shortage.
Balance sheets, along with income statements, are the most basic elements in providing financial reporting to potential lenders such as banks, investors, and vendors who are considering how much credit to grant you.
Maintaining a Clean General Ledger
The general ledger is the core of your company’s financial records. These records constitute the central “books” of your system. Since every transaction flows through the general ledger, a problem with your general ledger throws off all your books.
Having us review your general ledger system each month allows us to hunt down any discrepancies such as double billings or any unrecorded payments. Then we’ll fix the discrepancies so your books are always accurate and kept in tip top shape.
We are always available to spend time with you so you fully understand how to interpret and utilize the financial information we provide. Our consultations are already included in our price, so please feel free to call us whenever you have a question or concern.
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If you would like to receive a free consultation on our Small Business Accounting Service, please feel free to contact us anytime.